Business Coordinator

Overview
This is a great role for someone with initiative and agility; it will be a stepping stone to a career in the construction industry with one of our many business lines. The Business Coordinator provides project and administrative support to the Senior Vice President of Southern Alberta, and the local senior leadership team.  This position reports directly to the SVP. Time management, organization, professional agility and problem solving skills comprise key components of this role.  

Responsibilities

Projects:

• Work closely with the leadership team in managing projects and conducting research
• Manage and coordinate events as required by the SVP
• Maintain a keen awareness of departmental and organizational goals and objectives, in order to best support them 
• Support the Communications department with tactical work on intranet, social media, employee townhalls and leadership meetings
• Handle special confidential projects as assigned
• Examples of initiatives you may be involved in include; handling negotiations for filming, working on equity, diversity and inclusion initiatives, reviewing community engagement opportunities.

Reporting & Documentation:

• Support the SVP in preparing reports, memos, letters, acting as gatekeeper for confidential documentation and communication 
• Prepare, compose and initiate various documents, often confidential in nature, such as letters, correspondence, memoranda, agendas, reports, minutes, quotations, notices, postings, tables, forms, spreadsheets, presentation material choosing the appropriate means of communication, including the preparation of materials for executive meetings
• Compile and prepare analytical reports
• Generate and process POs

Administration:

• Work closely with the SVP to keep him informed of upcoming commitments and responsibilities, assist the SVP with calendar management
• Organize Southern Alberta Executive Committee Meetings including but not limited to: schedule coordination, agenda preparation, and set up/facilitation assistance on the day of the meeting 
• Take minutes of Executive meetings, and disseminate professional versions post meeting to those in attendance
• Acts as an ambassador for visiting executives, processing of expenses and travel coordination 
• Prepare both domestic and international travel/hotel/car arrangements for SVP and any visitors
• Provide a contact point for all persons to contact the SVP, understanding the priority of the contact and acting as an ambassador to all of the SVP’s contacts
• Provide general office support as required 
• Maintain an up to date WCAN directory and contact list
• Manages corporate event accounts, including allocation, catering and reporting (ie corporate box and stadium tickets). 

Relationship with Other Jobs:

• Reports directly to the SVP SAB
• Interacts directly with General Managers

Qualification Profile:

Education:  

• Bachelor’s Degree in Business Administration, Marketing, Finance, Engineering, or a related field preferred.

Experience and Skill Set:

• Strong written and verbal communication skills
• Strong interpersonal skills and the ability to build relationships at differing levels within the organization
• Proven ability to handle confidential information with discretion
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Must be flexible, able to balance multiple tasks and changing priorities, with required urgency
• Must have the ability to diplomatically negotiate deadlines and deliverables
• Exhibit exceptional organizational skills so as to complete assignments and produce accurate work products in a timely manner without follow-up
• Take initiative to research and solve problems
• Advanced proficiency with MS Word, Excel, and PowerPoint. 
• Working knowledge of MS Project, Adobe Acrobat, Photoshop/PageMaker, SAP (asset), Fiori (asset)
• Balances the need to be a gatekeeper with the need to also be collaborative
• Excellent proofreading and editing skills